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HR Deadlines & Figures

The dates and numbers,with the source next to each one.

Statutory deadlines and the figures that change each year, dated and linked to the document they came from. Use it to find the right source quickly — then read the source.

Last full review Jun 14, 2026. Individual items carry their own dates. Anything past 120 days is marked for re-checking.

The dates that don’t move.

Deadlines are more stable than amounts, so they come first.

Day 3

Form I-9, Section 2

Employer review of identity and work-authorization documents, completed by the third business day after the employee’s first day of work.

Verified Jun 14, 20268 C.F.R. §274a.2(b)(1)(ii)
Monthly
Day 20

State new hire report

Every newly hired or rehired employee reported to the state new hire directory within 20 days of their start date. Several states require sooner.

Verified Jun 14, 202642 U.S.C. §653aPRWORA §313
Monthly
Jan 31

Form W-2 and Form 1099-NEC

Wage and tax statements furnished to every employee and filed with the SSA; 1099-NEC furnished and filed the same day.

Verified Jun 14, 202626 U.S.C. §6071(c)IRS Gen. Instr. W-2/W-3
Annual
Jan 31

Form 941 — Q4, and Form 940

Quarterly federal employment tax return for October–December, plus the annual FUTA return. Form 940 moves to Feb 10 if every deposit was made on time.

Verified Jun 14, 2026IRS Instructions for Form 94126 C.F.R. §31.6071(a)-1
Quarterly
Mar 02

ACA Form 1095-C to employees

Applicable large employers furnish 1095-C statements to full-time employees. Electronic filing of 1094-C/1095-C with the IRS follows on Mar 31.

Verified Jun 14, 202626 U.S.C. §6056Treas. Reg. §1.6056-1
Annual
Apr 30

Form 941 — Q1

Quarterly federal employment tax return for January–March.

Verified Jun 14, 2026IRS Instructions for Form 94126 C.F.R. §31.6071(a)-1
Quarterly
Jun 04

EEO-1 Component 1 report

Workforce demographic report for private employers with 100 or more employees, and federal contractors with 50 or more. The EEOC sets the window each year.

Last verified Jan 12, 2026 — check the source29 C.F.R. §1602.7EEOC filing notice
Annual
Jul 31

Form 5500

Annual return for employee benefit plans on a calendar plan year — seven months after plan year end, extendable to Oct 15 on Form 5558.

Verified Jun 14, 2026ERISA §10429 C.F.R. §2520.104a-5
Annual

The numbers that change on a schedule.

Deliberately a short list. These are the figures that change on a predictable annual cycle — not a complete reference, because a complete reference nobody maintains is worse than none.

Federal minimum wage
$7.25 / hour
Jul 24, 2009
Verified Jun 14, 2026Fair Labor Standards Act29 U.S.C. §206(a)(1)
FLSA exempt salary threshold
$35,568 / year
Jan 1, 2020
Last verified Jan 12, 2026 — check the source29 C.F.R. Part 541 — 2024 rule vacated§541.600
FUTA taxable wage base
$7,000 / employee / year
Jan 1, 1983
Verified Jun 14, 202626 U.S.C. §3306(b)(1)FUTA rate 6.0%
Social Security wage base
$176,100
Jan 1, 2025
Superseded Jan 1, 2026 — see current versionSSA annual determination (2025)
401(k) elective deferral limit
$23,500 / year
Jan 1, 2025
Last verified Jan 12, 2026 — check the sourceIRS Notice 2024-8026 U.S.C. §402(g)

Changes we’ve recorded.

  • Jan 1, 2026The Social Security wage base was reset by the SSA’s annual determination. Read the current figure from the source before running payroll.SSA annual determination
  • Nov 15, 2024The 2024 overtime rule was vacated nationwide, and the exempt salary threshold reverted to $35,568.State of Texas v. DOL (E.D. Tex.)
  • Jan 1, 2020The exempt salary threshold rose from $23,660 to $35,568 under the 2019 final rule.84 Fed. Reg. 51230

Career GPT calculates none of this for you — that’s what Tanca HRM does.

The deadline calendar and the figures table tell you what the rules are. Tanca HRM is where they get applied to your payroll. Two different problems, two different tools.

See Tanca HRM →